Key Takeaways
- • Ukraine's Cabinet of Ministers, via resolution No. 1246 dated October 7, 2026, amended the procedure for confirming existing work experience for pension assignment, with the new rules in effect since October 13, 2026, according to Sud.ua (Судово-юридична газета).
- • The updated rules expand the list of documents the Pension Fund may accept to confirm employment periods, including hiring/dismissal order extracts, personal accounts, salary payment records, bank transaction records, certificates, written employment contracts, and court decisions.
- • The Pension Fund must now consider information in state electronic registers when assigning pensions, and can independently match documents with discrepant personal data, such as a maiden name or a misspelled name, date of birth, or patronymic, without going to court.
- • If the work record book and other documents are lost or destroyed, work experience can be confirmed by testimony from at least two former colleagues, with the Pension Fund now helping locate such witnesses.
- • Special procedures apply to workers at enterprises in temporarily occupied territories or combat zones, where damage or destruction of documents or property must be confirmed by documents.
Summary
Ukraine has updated the procedure for confirming work experience for pension assignment, with the changes taking effect October 13, 2026. The Cabinet of Ministers approved the amendments through resolution No. 1246 dated October 7, 2026, which modifies the Procedure for confirming existing work experience approved by resolution No. 637 dated August 12, 1993, according to the Sud.ua legal publication.
The revised framework addresses individuals whose work record books or archives were lost due to the war. When assigning a pension, the Pension Fund must now take into account employment information contained in state electronic registers. For periods before 2004, the work record book remains the primary document, but where it is missing or incomplete, a broader set of evidence is accepted. This includes extracts from hiring and dismissal orders, personal accounts, salary payment information, bank records confirming salary receipt, certificates and references, written employment contracts, certificates generated from enterprises' electronic systems, and court decisions establishing employment periods and the nature of work. Other documents issued by employers, service or study institutions, or archives may also be used to enter information into the applicant's electronic record card in the Insured Persons Register.
Where no documentary evidence survives, work experience may be confirmed through testimony from at least two former colleagues who worked with the applicant during the same period. The Pension Fund will assist in identifying such witnesses, a provision intended to help applicants who cannot locate former colleagues after many years.
Separate provisions cover workers at enterprises in temporarily occupied territories or combat zones. Where entries in the work record book are inaccurate, unreliable, or require correction, experience may be credited through a special procedure. The same applies where documents or enterprise property were damaged or destroyed during hostilities, provided the damage is substantiated by documents.
The changes also address discrepancies in personal data, such as a maiden name in a work record book differing from a current passport, or errors in name, patronymic, or date of birth. Previously, establishing that a document belonged to a given person could require a court process. Under the new rules, the Pension Fund can make that determination independently, using orders on hiring or dismissal and marriage or divorce certificates, among other documents.
The revised framework addresses individuals whose work record books or archives were lost due to the war. When assigning a pension, the Pension Fund must now take into account employment information contained in state electronic registers. For periods before 2004, the work record book remains the primary document, but where it is missing or incomplete, a broader set of evidence is accepted. This includes extracts from hiring and dismissal orders, personal accounts, salary payment information, bank records confirming salary receipt, certificates and references, written employment contracts, certificates generated from enterprises' electronic systems, and court decisions establishing employment periods and the nature of work. Other documents issued by employers, service or study institutions, or archives may also be used to enter information into the applicant's electronic record card in the Insured Persons Register.
Where no documentary evidence survives, work experience may be confirmed through testimony from at least two former colleagues who worked with the applicant during the same period. The Pension Fund will assist in identifying such witnesses, a provision intended to help applicants who cannot locate former colleagues after many years.
Separate provisions cover workers at enterprises in temporarily occupied territories or combat zones. Where entries in the work record book are inaccurate, unreliable, or require correction, experience may be credited through a special procedure. The same applies where documents or enterprise property were damaged or destroyed during hostilities, provided the damage is substantiated by documents.
The changes also address discrepancies in personal data, such as a maiden name in a work record book differing from a current passport, or errors in name, patronymic, or date of birth. Previously, establishing that a document belonged to a given person could require a court process. Under the new rules, the Pension Fund can make that determination independently, using orders on hiring or dismissal and marriage or divorce certificates, among other documents.
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